Procore vs SiteLive: when you do not need the whole platform
An honest comparison for Tier 2 contractors paying for features they never open.
The honest question
If you are a Tier 2 main contractor running 3 to 15 sites and paying for Procore, ask yourself: when did someone on your team last open the RFI module? Or the submittals register? Or the budget forecasting tools?
Procore is built for large enterprise construction businesses with dedicated administrators, financial controllers, and contract managers. For those businesses, the breadth is the point.
For a Tier 2 contractor whose primary problem is "I need to know who has confirmed for the crane on Thursday," Procore is the wrong tool — not because it is bad software, but because it solves problems you do not have.
What Tier 2 contractors actually need day to day
The coordination problem for a Tier 2 main contractor is specific. Which subbies are confirmed for which resources this week? Are there clashes I haven't seen yet? Did the concrete pump crew actually arrive this morning? When the dispute comes, what is the record?
These are live coordination problems, not document management problems. The tools that solve them are fundamentally different from the tools that manage RFIs and submittals.
The cost comparison
Procore is priced by contract value and user count — typically starting at $500/month and scaling into the thousands for multi-site operations. Annual billing, no monthly flexibility.
| Platform | Monthly cost (5 sites) | Setup time | Subbies included? |
|---|---|---|---|
| Procore (entry) | $500–800+ | Weeks + consultant | No — per seat |
| Fieldwire | $270+ (5 × $54/user) | Days | No — per seat |
| SiteLive | $200–495 (5 × $40–99) | 5 minutes | Yes — always free |
What you give up moving to SiteLive
SiteLive does not do RFIs and formal correspondence, submittals and document control, financial management and cost forecasting, or BIM integration. If you actively use these and need them, SiteLive is not a replacement for Procore. It is a complement — a live coordination layer that runs alongside your document management platform.
What you gain
Live confirmation status on every booking in real time. Subbies who confirm from WhatsApp without needing an account. GPS-verified check-ins proving the crew arrived. Clash detection before the morning. A 36-month project history for every site. Setup in 5 minutes, not 5 weeks.
The practical path
Most Tier 2 contractors who switch do not cancel Procore immediately. They run SiteLive for day-to-day site coordination and keep Procore — or reduce to a lower tier — for document management and formal correspondence.
The result: coordination cost drops, adoption goes up, and subbies who never used Procore start actively confirming bookings because they are doing it from WhatsApp.
SiteLive is the live coordination layer for sites that do not need the whole platform. Flat per-site pricing, subbies free, 7-day trial. No annual contract.